Step-by-step commercial relocation checklist
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Once you begin planning a commercial relocation, one thing is definitely crucial. You want to conduct this safely, securely; but also efficiently enough that you don’t interrupt your business for too long. Obviously, this isn’t an easy line to walk. With that in mind, you will need to be at the top of your game when it comes to communication and preparation. Sure, switching to a new office space can mean a challenging period; but if you prepare an excellent commercial relocation checklist and hire the best South Florida movers, this shouldn’t be too much of a problem. Don’t worry – we’re here with some tips that will help you run your office in a smooth manner during this transitional period!
Preparing your commercial relocation checklist and perfectly executing it can be complicated. But, the key thing here (as always) is knowing where to start. These first steps in the planning of your relocation will turn out to be the most crucial for your success. And if you want this to happen as smoothly as possible; you will need to begin planning at least three months before moving day comes around.
So, what do you do first? Seeing as scheduling is so important, you should take a look at the lease for your current commercial property. If this relocation entails you leaving the property early, you’ll probably have to say goodbye to your deposit. Also, check to see if there is any damage or breakage that happened while you were in occupancy of the property. You will also have to deal with those fixes (or the expenses for them) before leaving.
If you want this relocation to be perfect, the first thing you need to realize is the fact that you cannot do this on your own. You will need help while putting together your commercial relocation checklist; both from within the company and from without. So, we recommend using this early planning stage to select the company employees which will be on your moving team. These people will be available to you if you need to delegate any of the chores or tasks regarding the moving logistics.
Apart from this, you will also need to hire a moving company to help you out with the relocation. Luckily, there are plenty of corporate relocation companies Florida can offer you; it’s only a matter of choosing the right one. Companies like the New Leaf Moving Group are prepared to offer you affordable commercial relocation services; that way, you don’t have to go overboard with your commercial moving budget.
Communicating your move
When you’ve got the basic preparations for the move out of the way, you’ll have to communicate the details regarding your new location to all interested parties. First and foremost, you’ll have to give notice to your present landlord.
Simultaneously, you will have to present the new location and the moving date to all members of your own team. After all, your employees should be aware of such drastic changes as soon as possible. And speaking of changes; there are probably other interested parties and stakeholders that should know about your move. If you’re unsure of whom you need to notify, we recommend making a master list containing all of the individuals and entities which you need to notify.
This list should contain any of your partners and clients; people who are in constant communication with your employees. Apart from that, this section of your commercial relocation checklist should include any trade organizations that your company is a part of. Also, don’t forget financial institutions such as banks or other lenders.
Last but not least, consider the day-to-day logistics; such as the catering and food providers that your company frequently uses. Yes, the list goes on – everyone from your insurance provider to the company that sells you bottled water will need to know of your new address.
As the time to move draws near, your commercial relocation checklist will become more and more practical. In the weeks leading up to the move, you’ll need to think about how your new office space will look like in practice. That means using the floor plans for this new commercial space to carve out room for all of the employees.
Take a look at the inventory of your currently used office furniture; if you need additional things for the new office, your furniture company of choice should know this well enough in advance. Also, depending on what kind of equipment your office has; think about how you will transport and pack fragile items from your current office. This may require special packing services from your moving company; it’s the sort of thing that’s best left to professionals.
At this point, any communal spaces should be clearly marked on the new office plan. After that, you can turn to the red tape; deal with any of the licenses, permits, and official paperwork that might start piling up. Consider the elevators, equipment, and parking spaces that you’ll need on moving day. And finally – book cleaning services that will take care of both the new office and the old one after you leave.
Commercial relocations are definitely some of the most complicated in the world of moving, whether you are moving locally or cross country. This is because they include a lot more moving parts and factors compared to the usual residential relocation. This is why we encourage you to start planning your commercial moving checklist early on; that will eliminate the possibility of any nasty surprises or unforeseen events during the move!